Publication Ethics and Malpractice Policy

The Editor-in-Chief, members of the Editorial Board, and Reinan Publishing Pty Ltd express strong support for COPE's Best Practice Guidelines for Journal Editors, COPE's Principles of Transparency and Best Practice in Scholarly Publishing, WAME's Publication Ethics Policies for Medical Journals, and WAME's Recommendations on Chatbots, Generative AI, and Scholarly Manuscripts. Consequently, it is mandatory for all contributing authors, editorial board members, peer reviewers, and Reinan Publishing Pty Ltd to comply with the ethical standards established by these organizations.

 

Authors are encouraged to employ the Contributor Roles Taxonomy (CRediT) to delineate each contributor's distinct role in the research outcome. We adhere to the authorship guidelines set forth by the International Committee of Medical Journal Editors (ICMJE) and WAME's Publication Ethics Policies for Medical Journals. Therefore, all contributing authors involved in a publication must fulfill the outlined criteria.

The Editor-in-Chief, members of the Editorial Board, and Reinan Publishing Pty Ltd bear the responsibility of maintaining the journal's integrity by adhering to COPE's Principles of Transparency and Best Practice in Scholarly Publishing. Should any of them become aware of an allegation of research misconduct concerning a published manuscript, they are obliged to follow the prescribed procedures to resolve the matter. If an investigation substantiates an ethical issue, a correction, retraction, expression of concern, or any other appropriate notice may be issued.

 

We comply with ICMJE's guidelines regarding the disclosure of financial and non-financial relationships, activities, and conflicts of interest. A deliberate failure to disclose affiliations or activities as outlined on the journal's disclosure form is regarded as misconduct by the contributing author(s). Furthermore, authors are required to explicitly outline the use of Chatbots and Generative AI in their submitted work in accordance with WAME's Recommendations.

 Authors may make their research data publicly available following the outlined principles and the ALPSP-STM Statement on Data and Databases. They must retain the research data for a reasonable period after publication and can share their raw data on platforms like Harvard Dataverse and preprint servers.

The Editor-in-Chief, Editorial Board members, and Reinan Publishing Pty Ltd must take necessary actions to identify and prevent the publication of misconduct, such as plagiarism, citation manipulation, or data fabrication.

Contributing authors retain their rights, except for third-party content added by Reinan Publishing Pty Ltd, which is subject to copyright from their respective owners. Authors must obtain copyright release permissions for any copyrighted materials included in the text before submission. They must grant Reinan Publishing Pty Ltd permission to publish, display, store, duplicate, and reuse their content.

If authors discover a significant error in their published manuscript, they may issue a retraction. The Editor-in-Chief or Reinan Publishing Pty Ltd may also decide on a retraction following the COPE Guidelines and ethical recommendations. Minor errors that do not compromise the integrity of the research data or reader comprehension will be corrected, with the original article being replaced by the revised version, noting the correction date. Articles can only be replaced within a year of initial publication, with corrections for older articles documented with a Note of Correction.

Policy on Artificial Intelligence and Automated Tools

  1. Policy for Authors

1.1 Disclosure Requirement

Authors must disclose the use of generative AI tools in the preparation of their manuscript where such use goes beyond basic language correction, grammar editing, or formatting.

Disclosure must include:

  • The name of the tool used
  • The purpose of its use
  • The extent of its contribution

Disclosure should be included in the Methods section or in a dedicated statement before the references.

1.2 Author Responsibility

Authors remain fully responsible for:

  • The accuracy, originality, and integrity of the content
  • Verification of all outputs generated by automated tools
  • Ensuring no fabricated references, data, or statements are included
  • Compliance with ethical and authorship standards

Use of AI does not transfer responsibility from the authors.

1.3 Authorship and Citation

  • Automated tools, including generative AI systems, cannot be listed as authors.
  • Generative AI tools cannot be cited as primary scholarly sources.
  • AI tools may only be acknowledged where appropriate, and only when disclosure is required.
  1. Policy for Peer Reviewers and Editors

2.1 Use in Assessment

Peer reviewers and editors must not use generative AI tools to produce full or partial peer review reports or editorial decisions.

This prohibition is based on risks including:

  • Breaches of manuscript confidentiality
  • Superficial or non-specific feedback
  • Bias or hidden prompts
  • Fabricated or inaccurate references
  • Undisclosed third party processing of confidential manuscripts

Limited editing or language refinement of reviewer comments may be acceptable, provided it does not involve uploading confidential manuscript content to external systems and is transparently disclosed if required.

2.2 Confidentiality

Unpublished manuscripts must not be uploaded into external AI platforms or tools that store or reuse submitted content.

  1. Policy for the Journal

3.1 Routine Automated Tools

Where automated tools are used by the journal for purposes such as:

  • Plagiarism or text similarity detection
  • Reference checking
  • Image screening
  • Statistical validation
  • Reviewer suggestion systems

Their routine use will be transparently disclosed in the editorial policies. All automated systems must be appropriately tested prior to implementation.

3.2 Human Oversight

Reinan Publishing Pty Ltd operates a human in the loop model. All automated outputs must be reviewed and verified by a qualified editor or trained staff member before decisions are made.

Editors will verify automated detection results concerning:

  • Text similarity
  • Figure manipulation or duplication
  • Undeclared generative AI use
  • Integrity alerts
  • Automated reviewer suggestions

Automated tools will not replace editorial judgement.

  1. Integrity and Compliance

Failure to disclose AI use or misuse of automated tools may constitute grounds for:

  • Manuscript rejection
  • Retraction
  • Expression of concern
  • Reporting to institutional authorities

This policy is aligned with international best practices in publication ethics and is subject to periodic review as technologies evolve.